Variants
Use this page to open a product and manage its variants — different sellable versions of the same product (like Small / Medium / Large), each with its own price, SKU, and optional stock tracking.
Open the screen: Sidebar → Master Data Management → Variants
Variants vs. Modifiers vs. Item Attributes
A variant replaces the base product with an alternate version that has its own price and SKU (e.g. a T-shirt's Small/Medium/Large). A modifier is an add-on placed on top of whatever was ordered (e.g. "Extra cheese"). Item Attributes is a separate catalog of reusable dimension names and values — variants don't currently pull from it; you type each variant's option labels directly.
Find a product
What it does
Lists your active products so you can open one and manage its variants.
Step-by-step
- Open Master Data Management → Variants.
- Optionally type in Search products....
- Optionally select a category from the dropdown (defaults to All Categories).
- Read the table — Product Name, Category, Base Price, Status.
- Tap Manage Variants on the product you want.
- Use Previous / Next to change page.
Empty / loading
- No products found — Try adjusting your search or filters.
Manage a product's variants
What it does
Shows every variant of the product you opened, with price, SKU, and status.
Step-by-step
- From Variants, tap Manage Variants on a product.
- Read the table — the star marks the default variant, plus Variant Name (with option badges like "Size: Large"), SKU, Price, Online Price, Dine-in Price, Status.
- Tap Back to Items to leave.
Empty / loading
- This product doesn't have any variants yet. Create variants to offer different sizes, colors, or other variations with their own pricing.
Add or edit a variant
What it does
Opens a form for one variant's name, pricing, optional inventory tracking, and option labels.
Step-by-step
- Tap Add Variant, or Edit on an existing variant.
- Under Basic Information, enter Variant Name (e.g. "Small", "Medium", "Large").
- Optionally enter SKU, scan or type a GTIN / Barcode, and set Unit, Weight, and Weight Unit.
- Optionally toggle Default Variant and set Display Order.
- Optionally toggle Track Inventory, then enter Initial Stock and Minimum Stock Level.
- Under Pricing, enter Base Price — this fills Online Price and Dine-in Price to match; adjust either if they should differ.
- Optionally set Half Price, Online Half Price, and Dine-in Half Price for Half & Half orders.
- Under Variant Options, type an option name and value (e.g. "Size" / "Large") and tap + to add it as a label. Repeat for more.
- Tap Create Variant / Update Variant.
- On success: Variant created successfully / Variant updated successfully.
Fields
| Field | Required? | Notes |
|---|---|---|
| Variant Name | Yes | e.g. Small, Medium, Large. |
| SKU | No | Your own stock-keeping code. |
| GTIN / Barcode | No | Scan with the barcode button, or type it. |
| Unit | No | Defaults to Per Item. |
| Weight | No | With a Weight Unit (lb, kg, g, oz). |
| Display Order | No | Defaults to 1. |
| Default Variant | No | Marks this as the pre-selected option. |
| Track Inventory | No | Reveals Initial Stock and Minimum Stock Level (both required once turned on). |
| Base Price | Yes, must be greater than 0 | Also seeds Online Price and Dine-in Price. |
| Online Price / Dine-in Price | No | Override if this variant should cost differently online or dine-in. |
| Half Price fields | No | For Half & Half combinations. |
| Variant Options | No | Free-text labels shown as badges (e.g. "Size: Large") — not linked to Item Attributes. |
Stock is entered once
Initial Stock is only used when the variant is first created. When editing later, re-enter it if you need to adjust stock — inventory changes after that are handled through Purchase Orders in Inventory.
Common mistakes / FAQs
My variant won't save with Track Inventory on. Why?
Initial Stock and Minimum Stock Level are required whenever Track Inventory is on — including when editing, since the stock field is left blank for you to re-enter.
Bulk-create variants
What it does
Adds several variants at once instead of one at a time.
Step-by-step
- Tap Bulk Create.
- Tap Quick Fill (S/M/L) for a starter Small/Medium/Large set, or tap Add Another Variant to build your own rows.
- Fill in Variant Name and Price for each row (SKU and Online Price are optional).
- Remove a row with its trash icon if needed.
- Tap Create N Variants.
- On success: Variants created successfully.
Rows without a name or price are skipped
Only rows with both a Variant Name and a Price greater than 0 are created. Add the rest of each variant's details afterward with Edit.
Deactivate a variant
What it does
Stops a variant from being ordered while keeping its order history.
Step-by-step
- Tap the trash icon on a variant.
- Confirm Deactivate Variant.
- On success: Variant deactivated successfully.
This deactivates, it doesn't delete
Existing orders that used this variant are kept — the variant just stops showing for new orders.
Permissions
| What you need | Why |
|---|---|
| Variants module access | See this page and manage variants |